Plan Commission

What is the Plan Commission

The Plan Commission is an advisory Commission to the Lombard Board of Trustees. The Plan Commission consists of seven members nominated and appointed by the elected officials of the Village of Lombard and serve a five-year term.

Function of the Plan Commission

The function of the Plan Commission is to provide advice and recommendations to the Board of Trustees regarding rezonings, conditional uses, planned developments, subdivisions, site plan approvals and amendments to the Zoning, Sign and Subdivision Ordinances and Comprehensive Plan.  The Plan Commission does not discuss or make recommendations relative to building construction, stormwater management, public utilities, annexation agreements or financial matters. 

Meetings


The Plan Commission meets the third Monday of the month (except January) in the Village Hall Board Room at 7:00 p.m.  Meetings are open to the public and broadcast live on Comcast Channel 6 and AT&T U-Verse Channel 99.  They can also be viewed live in real time on our website using the Video on Demand link.    

The full application packet is available here.

Steps to a Plan Commission Public Hearing


The Planning Services Division of the Community Development Department works with property owners and developers to guide them through the public hearing process.  You can contact a Planning Services staff member at 630-620-5749.  The public hearing development review process consists of the following steps:

    A.    Preapplication Meeting:  A short pre-application meeting with a Planning Services staff member.  This step is highly recommended to discuss the proposal and the requirements of the Village. 

    B.    Application Submittal:  25 copies of the following items must be submitted to the Department of Community Development in person no later than five weeks prior to the public hearing date.  

            

1.    Petition:  The application must be completed and the signatures of the petitioner and property owner notarized (there are notaries on staff at the Village).  This application identifies the petitioner for the variation and the owner of the property for which the relief is requested.  If the property is in a trust, a Land Trust Beneficial Interest Disclosure Act form must accompany the application.
            

2.    Plat of Survey:  The plat must show all improvements to the property as they currently exist.  The plat must be legible, and "to scale" and include the complete legal description.
            3.    Site Plan:  The site plan is a footprint of the proposed construction.  The site plan must be "to scale", showing exact distances from all property lines and structures on the property.  For single-family residences, the site plan may be drawn on the copy of the Plat of Survey. 
            4.    Landscape Plan (if required):  The landscape plan shall be drawn to scale and shall include the location, size, quantity, and name (both botanical and common) of all existing and proposed landscape materials and features such as trees, shrubbery, and groundcover.  The plan shall include all existing materials to be preserved and one-foot contours of all berming.
            5.    Preliminary Plat of Subdivision (if applicable):  The Preliminary Plat of Subdivision must be certified by a land surveyor registered with the State of Illinois, drawn to an engineer's scale of one inch equals fifty feet (1' + 50') or larger, and include all of the items listed on the submittal requirements on the Petition for Public Hearing (application).
            6.    8 1/2" x 11" and/or PDF version of all plans (if needed)
            7.    Response to Applicable Standards:  A written response to the applicable Standards must be provided that specifies in detail why each of the standards is true or being met. (Consult with staff as to which set of standards you would need to complete for your petition.)
                        Standards for Conditional Uses
                        Standards for Map Amendments (Rezonings)
                        Standards for Planned Development
                        Standards for Text Amendments
                        Standards for Variation
            8.    Kane-DuPage Soil and Water Conservation District (if required):  Visit their website for more information.  
            9.    Illinois Department of Natural Resources Application regarding Endangered and Threatened Species (if required):  Visit their website for more information.
           10.   Additional Information (consult with staff for further direction):  Additional information that may be helpful in determining the necessity of the proposed construction should be included with the application.  This could include building elevations, floor plans of the existing and/or proposed structure, layout or configuration of the property, etc. 
            11.  Application Fee:  The application fee is the total of all applicable fees, including fees for newspaper publication, court reporter appearances, and public hearing signs.  Please consult the fee schedule and/or a staff member to determine the appropriate fees. 

    C.    Staff Report:  Prior to the meeting date, a copy of the staff report is sent to the petitioner.  A staff report written by a planning staff member states the issues of the requested relief and how it relates to the applicable standards of Village Code, and a statement of recommendation of approval or denial to the request. The statement of approval or denial is a recommendation only.

    D.    Public Notice:  Property owners within two hundred fifty feet (250') of the subject property must be notified no more than thirty (30) days and no less than fifteen (15) days in advance of the public hearing. A public notice sign is placed in front of the subject property and a notice is published in the newspaper.

    E.    The Meeting:  The petitioner or his/her representative is required to attend the Plan Commission meeting.  The meeting is a public hearing and anybody is welcome to attend.  At the Plan Commission meeting, the petitioner or his/her representative is sworn in and then he/she states his/her request and any additional information relevant to the request.  The petitioner has a maximum of thirty (30) minutes to present evidence and testimony without interruption.  When the petitioner has finished, the hearing is open to people in attendance wishing to speak either for or against the petition.  The public shall have a combined thirty (30) minutes to present all evidence and testimony.  The petitioner has fifteen (15) minutes for rebuttal of any evidence or testimony presented.  Next, a Planning Services Division staff member presents the staff report.  Finally, the Plan Commission members ask the petitioner and staff questions in order to make a final decision of approval, continuance, or denial. 

    F.    The Plan Commission Recommendation:  The decision by the Plan Commission is again only a recommendation (unless the request is for site plan approval, which may be approved or denied directly by the Plan Commission).  The motion by the Plan Commission may be a recommendation to approve the petition as filed; a recommendation to approve the petition with conditions; a continuance of the petition to a specified date with or without amendments; or a recommendation to deny the petition.  The petition is then forwarded to the Board of Trustees. 

    G.    The Board of Trustees:  The Board of Trustees meet on the first and third Thursday of every month (with the exception of July and August) at 7:30 p.m. in the Village Board Room of Village Hall.  A petition must have two (2) "readings" before the Board of Trustees.  It is highly recommended that the petitioner or his/her representative be present at these meetings.  The Board of Trustees makes the final decision on the second "reading" of the petition.  Once the Board of Trustees approves the request, the petitioner can submit for a building permit.  New evidence may not be presented to the Board of Trustees.  If any new evidence is forthcoming, the Board of Trustees may return the petition to the Plan Commission.  Therefore, it is critical that all evidence be presented at the Plan Commission public hearing.  

Frequently Asked Questions

1.   Why does the Village have ordinances?
2.   Do I have to appear at the Plan Commission and Board of Trustees meetings?
3.   Do I have to speak at the Plan Commission meeting?
4.   How does public participation occur at the public meeting?
5.   How long will the Plan Commission meeting take?
6.   Will my petition be approved?
7.   Do I get a refund if my petition is denied?
8.   What is a hardship?
9.   Will my requested relief ever expire?
10. What is a Waiver of First and how do I request it?